Member management program: from chaos to order

Excel has served you well. Until now. But when you have 80 members, 3 different types of dues, and a board that changes every 2 years, Excel becomes a problem instead of a solution.

A member management program like Convoca isn’t a tech gimmick: it’s the tool that prevents you from losing money, time, and patience.

What a good member management program does

• Centralizes all data: name, ID, address, phone, email, join date, category, paid and pending dues. Everything in one place, accessible to whoever has permission, without scattered files on the outgoing secretary’s computer.
• Automates the repetitive stuff: dues renewal reminders, payment notices, membership certificates, card updates. What you now do manually every quarter, the program does on its own.
• Gives members access: each member sees their data, their dues status, downloads their card, and signs up for activities. Without sending you a WhatsApp every time.
• Protects the data: your members’ information is safe in your own WordPress, with automatic backups. You don’t depend on an Excel file on a USB stick.
• Survives board changes: the new secretary doesn’t inherit chaos. They inherit a dashboard where everything is up to date. The program maintains the continuity your association needs.

How much does it cost

A professional member management program can cost from $30/month on SaaS platforms. Convoca Members is free. No member limit, no expiration date. If you need advanced features, the PRO version costs $49/year.